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5/24/2021

Do I need a coordinator?

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The simplest answer to that question is YES! Whether it is a 10 person wedding or a 500 person wedding, we highly suggest you get a coordinator. So we are going to give you our top 10 reasons as to why should you get a coordinator. 
10. Pick their brains

Ask them anything and everything. They are wedding professionals and they are there to help you with planning your wedding. They can also give you tips and tricks whether it be budgeting, picking the right colors, etc. They have the experience through all the other weddings they have done and that is worth the money itself. You may be surprised with the information a coordinator can give you. 
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9. Budgeting

We have had some brides that are really good with their money. But a lot of them weren't ready for all the things they need to budget for. Things like vendor meals, paid vendor parking, or even vendor travel fees(which we don't charge for). Coordinators can help foresee things like that and help you with budgeting. You don't want to get caught off guard on your wedding day. They can also help you decide whether you can afford an exciting service like our cold sparks! 

8. 2 heads are beter than 1

Get more done. Coordinators aren't only there for the day of(unless you hire a day of coordinator), they can help you with tasks prior to your wedding. Things like helping you find a rental car, pickup and prepare your decorations, and some might even pick up family members from the airport(which does happen). Make sure you check with your coordinator first on what their limitations are. 
7. Referee and Coach

We sometimes hear from coordinators all the drama that's happening. Whether it's between family members or between vendors. It's not something you would want to deal with yourself. Let a coordinator deal with the issue or at least give you some guidance on how to deal with it. They are there for you and they can help you resolve any issues. Drama is not something you want to deal with on your wedding day. 
6. A shoulder to cry on(figuratively or literally)

Perfect example is when the world shut down and weddings were cancelled. Coordinators lost income due to cancelled weddings but a lot of them still worked trying to console their brides. They were there even when they weren't going to get paid. They did what they would normally do when a disaster or something unexpected happens. You can find comfort with someone that understands the situation. 
5. A higher level of organization

We have done a lot of weddings that were so unorganized that it made us wish we charged more. We've been handed timelines that were made by brides with just the time and a brief description of what is happening typed out on a word doc. Coordinator timelines are organized and detailed in a matter that really helps us with our performance. 
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4. Friendors

Yes, we believe all coordinators have their preference in other vendors for your wedding. This is not a bad thing, but a good thing for your wedding. Vendors that work well together, makes for a better wedding. Don't just believe who they recommend, ask them why they recommend them. 

3. What Happens If....

Expect the unexpected? Well after this pandemic, most coordinators should have already experienced the unexpected. They have the experience to deal with situations like a late vendor or one that didn't show up at all. We have seen it happen and it will probably happen again. Have a coordinator deal with it which brings number 2 on our list. 
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2. Less Stress On Me, Less Stress On You

There's been maybe a few weddings where we were late at. Not because we woke up late but for reasons beyond our control. A good coordinator will deal with the situation and make the situation less stressful on you. They may even come up with an alternative plan that you won't even know happened. We have seen it first hand where an audible was called. At the end of the night, it's as if nothing really happened. 

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1. Enjoy Your Day! 

This should always be the number one reason why you should hire a coordinator. It is your day. All you need to think about is the person that you are marrying. Not wondering if a vendor will show up or if you should cut the cake with your left hand or right hand. You need to enjoy the most exciting day of your life!

We have done a few weddings that went smoothly without a coordinator. In fact, we have done several weddings that went smoothly without a coordinator because all the other vendors had to step up including us. We had to take time out of what we normally do to ensure everything is set. Sometimes we would have to ask family members or even other vendors questions regarding set up for the reception. It puts more stress on us. Stress that sometimes affects our performance. 

If you decide not to get a coordinator, we will still do everything we can to make your wedding successful. At least assign someone to be the point of contact. It can be a family or friend whom we can go to with questions. 
If you want to look for a coordinator and don't know where to start, we've made a list for you. This list was made from first hand experience through all the weddings that we have done. Not all coordinators are created equal. There are a lot more coordinators out there that are not listed here. So we suggest you do your own research and just talk with them. Find one that you like and fits your needs. Don't just take our word for it. 
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A Touch of You Hawaii
Website: atouchofyouhawaii.com
Phone: 808-277-9909
Email: admin@atouchofyouhawaii.com
IG: @atouchofyou

We have done some of our most memorable weddings with them. Such a fun and easy group to work with. The team of vendors that they put together for a wedding is always great to work with. This is a company that we have worked with since Hawaii Events Unlimited first began.

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Charming Events Hawaii
Website: www.charmingeventshawaii.com/
Phone: 808-394-7911
Email: info@charmingeventshawaii.com
​IG: @charmingeventshawaii

​We met with them a few years prior to the pandemic. We did our first event with them which went well and we wanted to further the relationship. So we sat down one day and to just chat. We immediately felt a connection with them. Their work ethic, level of professionalism, and the way we think were on the same level which made them a great team to work with. 

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Lilikoi Lane Events + Design
Website: https://www.lilikoilanehawaii.com/
Email: lilikoilanehawaii@gmail.com
IG: @lilikoi.lane

They are a relatively new company that we met at a wedding. Their attention to detail was what really impressed us. After doing a few more weddings with them, we decided to contact them. We wanted them to be a part of our very first Wedding Showcase which was a success thanks to them. We've built such a great relationship with them that it feels like they are our sister company. 

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Pilialoha Productions
Website: ​https://www.pilialohaproductions.com/
Phone: 808-864-6517
​Email: info@pilialohaproductions.com
IG: pilialohaproductions
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We aren't sure if it's being done on purpose but most of the weddings with this coordinator has been outdoors. More so at Kualoa Ranch which is one of the most beautiful outdoor venue there is. What's great about them is their ability to determine what would work best with their clients. Makes our jobs a bit easier. 

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Jez Events
Website: https://www.jezevents.com/
Phone: 808-469-2005
​Email: info@jezevents.com
IG: @jezevents

Jez not only coordinates but he does a lot in the wedding industry. He is a NACE Hawaii leader and does community events such as the Night Market at Pearl Country Club. He also coordinates not only in Hawaii but in California and Nevada also. They are always a great team to work with. 

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Aloha Bridal Connections
Website: https://alohabridalconnections.com
IG: @abcweddings

Now this company is a company we sort of look up to. We have not done many weddings with them but we have had a few lengthy conversations with them. They have a great team and communication is always good. We notice their level of expertise, communication, and the way they do things prior to a wedding is similar to what we are trying to perfect. For the few weddings that we have done with them, you can tell they are experts at it. 

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Esselle Weddings
Website: https://www.esselleweddings.com/
​
Email: cheers@esselleweddings.com
​IG: @esselleweddings

We haven't done much weddings with Esselle Weddings but they were really easy to communicate with. With one wedding that we were planning to do, we were constantly working with them to work with what the client wanted. Response was quick and easy. They were easy to work with. 


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The Best Hawaii Wedding
Website: https://www.thebesthawaiiwedding.com/
Email: thebesthawaiiwedding@gmail.com
Phone: 808-829-1423
IG: @thebesthawaiiwedding

We consider Julie as one of the OGs in the wedding industry. Very knowledgeable and has done a lot for the industry. We have done a few weddings with her and is always great to work with. 

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A Perfect Day Hawaii
Website: https://www.aperfectdayhawaii.com/
IG: @aperfectdayhawaii

This is another company we haven't done much work with but we do see them very active whether it be doing their own workshops or posting informational content on their blog(which you should check out). 

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Kristen Moux Events
Website: https://kristenmouxevents.com/
Phone: 808-389-7421
Email: hello@kristenmouxevents.com
IG: @kristenmouxevents

We have worked a few weddings with Kristen and always thought that the weddings we did with her was very elegant and high end. Always enjoyed working with her and communication is always great. 

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Easley Designs
Website: http://easleydesigns.com/
Phone: 808-595-3536
Email: contact@easleydesigns.com
IG: @easleydesigns

We have worked with Jill a few times. Easy going and easy to communicate with. She has been in the industry for a while and has also curated their own wedding fairs. 

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Fred + Kate Events
Website: http://fredandkate.com/
Phone: 808-391-3971
Email: smitten@fredandkate.com
​IG: @fredandkateevents

We have done very few events with them but from what we remember, everything seemed to go really smooth. Easy to communicate with and responsive. 

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L 4 Love Weddings and Events
Website: https://www.l-4-love.com/home
IG: @l4loveweddings

We always hear and see great things with this company. Yet one which we haven't had the pleasure to do much work with. 

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Co-Curate
Website: ​https://www.cocuratehi.com/
Phone: 808-630-7686
Email: marichris@cocuratehi.com
IG: @co.curate.hi

We just recently done a wedding with them a few months back. Prior to the wedding they had good communication and was helpful. We did work with them at a couple weddings prior to pandemic. Weddings that went well. 

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Wedding Planner 808
Website: https://www.weddingplanner808.com/
Phone: 808-688-4405
Email: weddingplanner808@yahoo.com
​IG: @weddingplanner808

We had a few weddings lined up with Janice in 2020 but the pandemic happened. It was always easy to talk to her like she is family. They do have their own team of vendors which we also know are great vendors to work with. 

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Cherished in Hawaii Weddings
Website: https://cherishedinhawaiiweddings.com/
Phone: 808-800-4109
Email: info@cherishedinhawaiiweddings.com
IG: @cherishedinhawaiiweddings

We had the opportunity to work with them at a wedding a few months ago. Communication was great and at the wedding, they were really great to work with. Prior to that, we were planning to do an extremely elaborate set up at a wedding. Wedding didn't happen of course because of the pandemic. 

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I Do Weddings Inc
Website: https://www.idoweddingsinc.com/
Phone: 808-747-0799
​Email: hello@idoweddingsinc.com
IG: @idoweddingsinc

We have worked with them years ago. Hopefully one day we get to work with them again. 

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Weddings by Forrest and Lauran
Website: https://www.weddingsbyforrestandlauran.com/
Phone: 808-778-4155
Email: forrestandlauran.weddings@gmail.com
IG: @weddingsbyforrestandlauran

We got to work with them once in 2019 and communication with them was good and easy to talk to. 

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Tropical Moon Events
Website: https://tropicalmoonevents.com/
Phone: 808-464-6696
Email: aloha@tropicalmoonevents.com
IG: tropicalmoonevents

We just started working with them in 2021 and so far things has been going great with this company. Very responsive and working with them has been positive so far. 

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  • Home
  • About Us
    • Who We Are
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  • Type of Event
    • Birthday/Graduation >
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      • Birthday/Graduation packages
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      • Information
    • School Events >
      • FY 2020
      • Why Us?
      • Packages
    • Special Events >
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    • Weddings >
      • Information
      • Ceremony Packages
      • Reception Packages
      • Destination Package
      • Outdoor Packages
  • Services
    • Audio Services >
      • Professional Audio
      • Live Sound
    • DJ Services >
      • Entertainment Dj
      • Wedding Dj
      • DJs
      • DJ Mixes
    • Equipment Rental
    • Lighting Services >
      • Area Wash Lighting
      • Cafe Lighting
      • Dance Lighting
      • Floor, Wall, Ceiling Decor
      • Monogram Lighting
      • Outdoor Landscape Wash Lighting
      • Pin Spot Lighting
      • Specialty Lighting
      • Stage Wash
      • Uplighting
      • Lighting Designer
    • Livestream Services
    • MC Services >
      • MC Directory >
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        • Crystal Akana
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        • Steezy & Rella
      • Types of Events
      • MC vs Announcer
    • Photo Services >
      • 360 Video Booth
      • Photo Booth
      • Flipbooks
      • Slideshow
    • Projection Services >
      • Screen & Projector
      • Cake Mapping
      • Digital Fireworks
      • Projection Mapping
    • Special Effects >
      • Balloon Drop
      • Cold Spark Effect
      • Dancing On Clouds
      • Party Fun
  • Contact Us
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  • Gallery
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  • More
    • Blog
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  • Photo Booth Promo